Your To Do List is the size of a soccer field. I know, this can be frustrating. But fear not, my friend. You are not alone; and the solution is waiting for you.
In only 2 steps, the frustration and overwhelm will be gone. For good.
I can hear you saying, “What?!” Stay with me to see how your relationship with the To Do List can go from “I can’t even look at you” to “raving fan” in 2 steps.
2 Steps That Will Make You The #1 Fan of Your To Do List
Sometimes we have the feeling that our To Do List is the boss. And chances are this is true.
The first step is to change this mindset and be very clear on who commands your daily activities.
You are the boss, the coach and the referee. The list just follows your rules and instructions.
We have the habit of including tasks on our To Do List without much thinking. “I need to call this client. I need to deliver that document.” And there they go, two new lines on an already long To Do List.
What should you put on the To Do List?
Before including a new item on your list, ask this question: Should I allow this task to enter my list?
Make it easier on yourself: a task that has permission to step into the field is the one that will play to score.
The task must be aligned to your biggest goals, must be really necessary and must make you move towards your dreams.
And the task, of course, should be yours. I say that because another habit is to assume responsibility on tasks that belong to other people.
You will be surprised to see how many tasks are running around on the field doing nothing except making you sweat for no reason. Those must get your To Do List “red card” and be kicked out.
Immediately. Deleted or delegated.
Believe me, you will enjoy the feeling of relief when eliminating them from your list.
Tasks that don’t have an important role in your dreams are not allowed to enter on your to do list. Remember, you are the boss.
Tasks that we have to include on the list, although we don’t want to will always exist. Those are things that you don’t like but you have to do. Ask yourself if you can delegate it. If you can’t, then no excuses. Just commit to it and get it done
Stop procrastinating, have them done and enjoy the feeling of accomplishment. The key is to keep this kind of activity at a minimum.
If you have a bunch of tasks on your To do List you don’t like, something is wrong.
Tasks you don’t enjoy working on should be almost inexistent. Too many tasks like that could mean that you are losing focus in what really matters for your business or, if you are an employee, what you are working on with the wrong approach.
This seems quite obvious, right?
But we tend to add tasks on the list without giving proper attention to where they should be on our To Do List.
Once a task is invited to step onto the field, put it to play at the right position. An excellent player at the wrong position will never score.
When you have a huge list with no priorities, you give space to overwhelm.
The day will always have 24 hours and no more. If you don’t have any priorities associated with your to dos the final score will always be To Do List 10, you 0.
So how do you choose which tasks should have priority on your day?
In order to figure out your priorities, ask yourself questions like these:
- How does this task impact other tasks?
- Does this task impact other people’s activities?
- Is there a deadline?
- If I need to receive feedback, am I planning enough time for that?
- How much time to I need to work on this task?
Be smart in using your time. Even if you finish dozens of tasks on the same day, you won’t have the feeling of accomplishment if most of them were not priorities.
You ARE The #1 Fan of Your To Do List
Now imagine a To Do List like this:
- All tasks are helping you to achieve your dreams
- Every time you finish a task from the list, you feel that you scored big
- You know exactly which tasks to start first, so you don’t waste your time on the wrong ones.
It is easier to enjoy a To Do List like that. You will love it. You will be the #1 fan.
Eventually, the number of items on your To Do List will decrease and your productivity will increase.
The Outlook Tasks’ functionality; Google Docs; writing in different colors; using Post-it Notes; whatever works better for you. It doesn’t matter as long as you have a system that helps you to easily see where to begin.
Were these tips helpful? If so, please share with your work group and friends.
Now I want to hear from you: what have you done that made you love your To Do List like a raving fan? Please leave your comments below or email me at firstname.lastname@example.org.
Thank you for reading today!